Audio and Visual Equipment Support Services | US. Air Force | NAICS 532490
Executive Summary
The U.S. Air Force is procuring audio and visual equipment support services for the Med Log Symposium. This is a total small business set-aside contract.
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Key Requirements (Verbatim Excerpts)
- Conducted under Federal Acquisition Regulation (FAR) 13
- Location: Sheraton Marriot Hotel, 500 Canal St, New Orleans, LA 70130
- 1.5. PERFORMANCE STANDARDS & ACCEPTANCE
- • CAGE Code and Unique Entity ID (UEI)
⚠ Important Notice Details
Submission Requirements:
- All questions must be submitted by 10:00 A.M. on 26 May 2026.
- Quotations must be submitted by 10:00 A.M. on 28 May 2026.
- Quotations must stipulate that the quoted pricing and terms remain valid for a minimum of 60 days from the date of submission.
Response Deadline: May 28, 2026 2:00 PM
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Scope & Requirements
You are invited to submit a quotation for the Audio and Visual Equipment Support Services for Med Log Symposium on behalf of Air Force Medical Command (AFMEDCOM). This requirement is a competitive total small business set-aside for SBA certified firms under North American Industry Classification System (NAICS) code 532490 and Product Service Code (PSC) W099. The Government intends to award a single Firm-Fixed-Price (FFP) Purchase Order utilizing a Best Value Tradeoff (BVTO) methodology.
PERIOD AND PLACE OF PERFORMANCE
- Dates: 8-12 June 2026
- Location: Sheraton Marriot Hotel, 500 Canal St, New Orleans, LA 70130
- Daily Event Hours: 0730-1700
- General Sessions: 0730-1200
- Breakout Sessions: 1300-1700
- Setup: Complete by 1700 on 8 Jun 2026, with systems fully operational and available for testing.
- Teardown: Begin after the event conclusion on 12 June 2026.
1.5. PERFORMANCE STANDARDS & ACCEPTANCE
- All AV systems must be fully functional before each day’s sessions
- Equipment failures impacting training must be corrected immediately
- Services will be considered acceptable when:
- All equipment is installed as specified in this SOW
- Systems operate without disruption during sessions
- Equipment is removed, and space is restored post-event
1.6. OPERATING CONSTRAINTS
- The Contractor shall coordinate with the Sheraton Marriot Hotel regarding access, load-in/load-out, and house AV integration
- The Contractor is responsible for ensuring compatibility with hotel systems.
Compliance & Qualifications
- Compliance: The quotation must comply with the terms and conditions of this RFQ. Non-conformance may result in an unfavorable evaluation or the quotation being removed from consideration.
- Exceptions: Any exceptions to the specific terms and conditions of this RFQ must be clearly identified and explained within the quotation’s Cover Letter.
- Quote Validity Period: Quotations must stipulate that the quoted pricing and terms remain valid for a minimum of 60 days from the date of submission.
How to Prepare Your Bid
- Ensure your quotation is formatted for standard 8.5 x 11-inch paper and includes a Cover Letter with all required information.
- Submit your quotation via email to the designated POCs before the deadline, ensuring it is organized into two separate electronic files.
- Clearly identify any exceptions to the RFQ terms in your Cover Letter to avoid disqualification.
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Why Small Businesses Should Consider This
This contract offers a total small business set-aside opportunity under NAICS 532490, with a performance period from June 8-12, 2026, at the Sheraton Marriot Hotel in New Orleans. The focus on audio and visual equipment support services aligns with specialized capabilities that small businesses can provide.