Non-Emergency Ambulance Services Procurement | Department of Veterans Affairs
⚠ Important Legal Notice
THIS IS A SOURCES SOUGHT NOTICE AS A MEANS OF CONDUCTING MARKET RESEARCH TO IDENTIFY CONTRACTORS HAVING AN INTEREST IN AND THE RESOURCES TO SUPPORT A REQUIREMENT FOR NON-EMERGENCY AMBULANCE TRANSPORTATION SERVICES FOR THE EDWARD HINES, JR VA HOSPITAL IN HINES, IL, AND FOR ITS ASSOCIATED COMMUNITY-BASED OUTPATIENT CLINICS, AND AFFILIATED HEALTHCARE CLINICS. THE APPLICABLE NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE ASSIGNED TO THIS PROCUREMENT IS 621910 AMBULANCE SERVICES. THERE IS NO SOLICITATION AT THIS TIME. THIS REQUEST FOR CAPABILITY INFORMATION DOES NOT CONSTITUTE A REQUEST FOR QUOTES; SUBMISSION OF ANY INFORMATION IN RESPONSE TO THIS MARKET SURVEY IS PURELY VOLUNTARY; THE GOVERNMENT ASSUMES NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED.
Executive Summary
The Department of Veterans Affairs is seeking contractors for non-emergency ambulance transportation services for the Edward Hines, Jr VA Hospital in Hines, IL. This is a sources sought notice to identify potential contractors.
⚠ Important Notice Details
Submission Requirements:
- Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 3:00 PM local time on June 1st, 2026.
- All responses under this Sources Sought Notice must be emailed to [email protected].
- Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
- If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, vehicle fleet size, and documentation supporting claims of organizational and staff capability.
- If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
Response Deadline: June 1, 2026 8:00 PM
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Scope & Requirements
The contractor shall provide all vehicles, personnel, management, supplies, equipment, and necessary reporting for the provision of Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT) services. The place of performance is variable; Veterans served within this facility may have pick-up or drop-off locations within the State of Illinois, Indiana, or Wisconsin.
- BLS Non-emergency trips (base rate, to include first 25 loaded miles and 30 minutes of wait time): 5400 one-way trips
- BLS loaded mileage rate (per mile beyond the 25-mile radius): 20,000 loaded miles
- ALS Non-emergency trips (base rate, to include first 25 loaded miles and 30 minutes of wait time): 200 one-way trips
- ALS loaded mileage rate (per mile beyond the 25-mile radius): 1,200 loaded miles
- CCT trips: 50 one-way trips
- Waiting Time (15 minute intervals, beyond initial 30 min): 10 units
Compliance & Qualifications
- 13 CFR §125.6 will apply to any procurement set-aside for veteran-owned small businesses (SDVOSBs or VOSBs) or small businesses.
How to Prepare Your Bid
- Ensure your organization meets the requirements for providing BLS, ALS, and CCT services, including having the necessary vehicles and personnel.
- Prepare a detailed capability statement that highlights your experience and resources related to ambulance services.
- Submit your response via email by the specified deadline, ensuring all required information is included.
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