Responder 5 Nurse Call Server and Software Procurement | Department of Veterans Affairs
⚠ Important Legal Notice
IMPORTANT NOTE: This RFI (Request for Information) is for information only. No award will be made from this RFI.
Executive Summary
The Department of Veterans Affairs is procuring a Nurse Call Server and Software for the Oklahoma City VA Health Care System. This is a Sources Sought notice for information only, with no award to be made.
Key Requirements (Verbatim Excerpts)
- Oklahoma City, OK. 73104
⚠ Important Notice Details
Submission Requirements:
- Please communicate via e-mail to [email protected] by COB June 4th, 2026 as to your company s ability to perform service per this brief Scope of Work.
- Please state your company s business size
- Please provide DUNS number
- If you have a FSS/GSA contract that includes this service
- Provide FSS/GSA contract number if applicable
Response Deadline: June 4, 2026 8:00 PM
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Scope & Requirements
Oklahoma City Veteran Affairs Health Care System (OKC VAHCS) wishes to enter into an agreement to purchase Hospital Communication System / Nurse Call Information Data Management Software System with an authorized vendor for supply and delivery of the items identified below, and subsequent services required to assemble, test, install, integrate, warranty, and/or maintain new items for the Oklahoma City VA Medical Center Hospital at 921 NE 13th St, Oklahoma City OK, 73104. The nurse call hospital communication software solution includes systems for connectivity to OKC s Rauland Responder 5 (R5) nurse call hardware. The software shall provide a robust full disclosure archive of hospital trends (including safety, call volume, and response times, unit-based trends, nurse call events (by room, over time, and staff visits to rooms), hourly and daily event trends with drill-down performance metrics, and event trackers showing real time events. The vendor shall provide all required hardware (including mounts and rails), software, and user interface requirements necessary to provide a fully functioning nurse call hospital communication software test solution. At a minimum, the vendor shall provide the following Rauland Responder components:
- Single Patient Station Qty 1
- Duty Station Qty 1
- Code Station Qty 1
- Audio Pull-Cord Station Qty 1
- Waterproof Pull-Cord Station Qty 1
- 2-Jack Station Qty 1
- Domeless Controller Qty 1
- Branch Regional Controller Qty 1
- Power Supply w/ Battery Backup Qty 2
- Nurse Console Qty 1
- Staff Terminal Qty 1
- Bed Control Module Qty 1
- Corridor Light Qty 1
- Pillow Speaker Qty 1
- Wall Mounting Cabinet Qty 1
- 8-Port Ethernet Switch Qty 1
Compliance & Qualifications
- Standard FAR clauses apply.
How to Prepare Your Bid
- Ensure your company can meet the specific hardware and software requirements listed in the scope.
- Prepare documentation that clearly states your business size and capabilities related to the nurse call system.
- Submit your interest and required information before the deadline to ensure consideration.
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