Self Locking Screws Procurement by the Department of the Navy

Executive Summary

The Department of the Navy is procuring self-locking screws for use in crucial shipboard systems. This is a fixed-price contract aimed at ensuring the supply of high-quality materials.

Scope & Requirements

The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material.

1. DD1423 Data Item A001 (Inspection and Test Plan) may be waived if already on file at NAVSUP WSS Mechanicsburg.

2. Portsmouth NSY’s DODAAC has changed from N00102 to N50286. Any reference to N00102 within this order should be updated to N50286.

3. The following proposed delivery schedule applies:

• Submission of Certification Data CDRLs will be on or before 20 days prior to scheduled delivery.
• PNSY review/acceptance of Certification CDRLs 6 working days after receipt of Certification DD 1423 CDRLs.
• Final delivery of material will be on or before 365 days after effective date of the resulting contract.

4. Any contract awarded as a result of this solicitation will be a “DX” rated order; “DX” rated order certified for national defense use under the Defense Priorities and Allocations System (DPAS).

5. NAVSUP WSS Mechanicsburg will be considering past performance in the evaluation of offers in accordance with FAR 13.106(a)(2) and DFARS 252.213-7000.

6. This order is issued pursuant to Emergency Acquisition Flexibilities (EAF).

3.1 The item furnished under this contract/purchase order must meet the requirements as specified in MIL-DTL-1222, except as amplified or modified herein.

3.2 Screws shall have the following properties:

• Tensile = 170,000 psi (min)
• Yield = 150,000 psi (min)
• Elongation = 12% (min) in 2 inch or 4 inch diameter
• Hardness = 36-43 R.C.

3.3 The Unit of Issue is EACH. The Contractor is required to provide one additional fastener for each uniquely identified heat/lot of material in each shipment. Complete traceability must be maintained on this extra fastener.

3.4 Testing Certification – Certifications are required for the following tests on the items listed below. Additional testing (if any) per applicable specifications is still required, but certifications are only required as listed below.

• Test – Liquid Penetrant Inspection or Magnetic Particle Inspection (Wet Method) (Either inspection is acceptable);
• Item – Screw, Cap, Socket Head, Self-locking;
• Performance – T9074-AS-GIB-010/271; Sampling must be per MIL-DTL-1222
• Acceptance – MIL-DTL-1222

3.5 Wedge Tensile Test Specimens (Headed fasteners) – A wedge tensile test must be conducted on a Full Size Fastener for each production lot and reported as part of the Mechanical Properties. The required specimens for the Wedge Tensile Test must be separate fasteners from those required for the Yield Test.

3.6 Hydrogen Embrittlement Relief – Plated/coated fasteners and fasteners per paragraph 3.7 of MIL-DTL-1222 require hydrogen embrittlement relief heat treatment in accordance with MIL-DTL-1222 for Externally Threaded Fasteners of paragraph 3.7 of MIL-DTL-1222. Certification is required.

3.7 Configuration Control – The Contractor must maintain the total equipment baseline configuration. For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format.

3.8 Certificate of Compliance – (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings.

3.9 Mercury Free – Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.

3.10 Thread Forming – The following provides the official interpretation of paragraph 4.5.2.7 of MIL-DTL-1222.

3.11 See CDRL DI-MISC-80678 (Test Certification) – A statement of tests performed, listing the pieces tested must be furnished along with a copy of the test results. Certification must include the contractor’s name, address and date, quantity inspected, identified to the contract/purchase order and item number, and the Contractor’s or authorized personnel’s signature. Test certifications must reference the standard/specification, including the revision, to which the testing was performed and the acceptance criteria used.

3.12 Quality System Requirements – The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012 or ANSI-Z540.3 with ISO-17025. A Quality System in accordance with MIL-I-45208, with the calibration system requirements of MIL-STD-45662, is acceptable as an alternate.

Compliance & Qualifications

• FAR 13.106(a)(2)
• DFARS 252.213-7000

How to Prepare Your Bid

1. Ensure compliance with all specified quality standards, particularly ISO-9001 and MIL-DTL-1222.
2. Prepare detailed certifications for all required tests, including Liquid Penetrant Inspection and Wedge Tensile Tests.
3. Maintain clear traceability for all materials supplied, especially for special emphasis materials.

Why Small Businesses Should Consider This

This contract represents a significant opportunity for small businesses, particularly those specializing in fabricated metal products under NAICS code 332722. With a total small business set-aside, this procurement allows smaller firms to compete for essential defense contracts, ensuring they can contribute to national defense efforts while growing their business.

Furthermore, the emphasis on quality and compliance opens avenues for businesses with robust quality systems to showcase their capabilities, potentially leading to long-term partnerships with the Department of the Navy.